ANNUAL MEETING MARCH 26, 2025
2025 Annual Meeting Minutes of the FRIENDS OF JEFFERSON PARK, INC
March 26, 2025, Ward III 5:00 pm – no zoom
1) INTRODUCTIONS: In attendance – Colleen N., Joan D., Liz B., Kat M. aBSENT: Joanne, Alan, and Trish absent.
2) MINUTES - January 2024 annual minutes –Approved with motion by Joan and second by Colleen.
3) TREASURER'S 2024 ANNUAL REPORT
ARTICLE V: BOARD OF DIRECTORS
A. Governing Body: The Board of Directors shall be the governing body and shall set policy and procedures within the limits of these By-Laws.
B. Composition of the Board: The Board of Directors shall consist of all elected officers, And a maximum of 4 at-large members who promote the purposes for which the Friends were established.. (Amended: Article V. section B composition, to add Members-at-Large. 3/2020)
CURRENT MEMBERS AT LARGE
Kat Mattimoe, Alan Huerta,
NOTE-2 openings
Joan reviews the treasurer’s report as follows.
Beginning Balance 2024 - $6372.05
Ending Balance 2024 - $9968.09
Total income 2024 - $12,067.99
NOTE: pay pal fraud handled 1/2024 skews data
Available balance 3/26/2025 =10,324.95
4) ANNUAL REPORTS -None noted.
5) ELECTIONS - Slate of Officers for 2025
Ballot: VP-Colleen Nichols, Treasurer-J Daniels
Statutory agent: Trish Gehlen
Continuing: President - Joanne Osuna, Secretary – Liz Burrola
Board Members at large – Kat Mattimoe, Alan Huerta
Election conducted with quorum. Slate of officers for 2025 confirmed as noted.
6) 2025 PROPOSED PROJECTS
March 26, 2025, Ward III 5:00 pm – no zoom
1) INTRODUCTIONS: In attendance – Colleen N., Joan D., Liz B., Kat M. aBSENT: Joanne, Alan, and Trish absent.
2) MINUTES - January 2024 annual minutes –Approved with motion by Joan and second by Colleen.
3) TREASURER'S 2024 ANNUAL REPORT
ARTICLE V: BOARD OF DIRECTORS
A. Governing Body: The Board of Directors shall be the governing body and shall set policy and procedures within the limits of these By-Laws.
B. Composition of the Board: The Board of Directors shall consist of all elected officers, And a maximum of 4 at-large members who promote the purposes for which the Friends were established.. (Amended: Article V. section B composition, to add Members-at-Large. 3/2020)
CURRENT MEMBERS AT LARGE
Kat Mattimoe, Alan Huerta,
NOTE-2 openings
Joan reviews the treasurer’s report as follows.
Beginning Balance 2024 - $6372.05
Ending Balance 2024 - $9968.09
Total income 2024 - $12,067.99
- Jim Click Raffle – $ 2330.00
- Plant Sale pass through $3400.00
NOTE: pay pal fraud handled 1/2024 skews data
Available balance 3/26/2025 =10,324.95
4) ANNUAL REPORTS -None noted.
5) ELECTIONS - Slate of Officers for 2025
Ballot: VP-Colleen Nichols, Treasurer-J Daniels
Statutory agent: Trish Gehlen
Continuing: President - Joanne Osuna, Secretary – Liz Burrola
Board Members at large – Kat Mattimoe, Alan Huerta
Election conducted with quorum. Slate of officers for 2025 confirmed as noted.
6) 2025 PROPOSED PROJECTS
- Health and History Trail- Message Board in Linear Park?
- Potential Donation campaigns
- Potential Fundraising campaigns
- Gift Certificates from new businesses
- Sponsorships to Constant Contact –
- Plant Sale
- ----Gourd Bird Houses.pay pal proceeds.
Annual meeting Jan 15, 2024
Minutes -Friends of Jefferson Park, Inc. Date: January 15, 2024 – 5:30p.m. Joan D., home.
Present: Joan D., Kat M., Joanne O., Alan H., Liz B.
Absent: (Excused)-Trish G.; Colleen N.
Minutes: Minutes for January 2023 reviewed. Motion for approval by Joanne and seconded by Liz. Approved. Minutes for March 2023 reviewed. Motion for approval by Joanne and seconded by Liz. Approved without objection.
Treasurer’s Report: Financials reviewed including the 125 year celebration, plant sale proceeds etc. Noted plant sale proceeds processed through Friend’s Zelle account then transferred to JPNA. Joan advises the Friend’s paypal account was hacked and monies were drafted out of checking account. Joan noticed and after interactions with bank/paypal personnel, monies were retrieved. The current balance in non-profit checking account is $6658.15 correction $9158.15. Of this balance $2500 remains restricted. Further discussions on this to clarify.
Old Business: Restricted donation of $2500 discussed generally. The monies will be allowed to be used for signage. It is noted Jason Butler who fabricated the original sign at First and Grant, can help with both fabrication and installation. Zac M. will be unable to assist with further installation efforts. Joan will look into current costs for fabrication and installation. Much gratitude for Alan H., for his generous donation.
New Business: Election of officers for 2024 term - Joanne O., and Liz B., re-elected as President and Secretary unanimously.
Contact information for both JPNA and Friend’s board was reviewed and updated.
Projects:
History Books. It is noted, all of the history books available for sale at the 125 year celebration were sold! A motion to purchase 50 more books to sell made by Joanne and seconded by Liz. Approved. It is noted there are some corrections which need to be made prior to order and purchase of books.
Gourds: Friends will be painting additional gourds for sale at the spring plant sale. Joan requests approval to purchase more gourds to sell ($100-$150 range) . Joanne makes motion to approve and seconded by Kat.
Business Solicitations for income generation.
Joan discusses the idea of soliciting businesses to request contributions for advertising in newsletter. Cited Garden District example. Project to be further developed and potential businesses such as Barrio Bread (local bakery) which may be approached discussed. A solicitation letter may need to be developed to go out.
Adjournment: 6:40p.m.
Next Friends of Jefferson Park Meeting
Date: Not scheduled
Time: Not schedu
Present: Joan D., Kat M., Joanne O., Alan H., Liz B.
Absent: (Excused)-Trish G.; Colleen N.
Minutes: Minutes for January 2023 reviewed. Motion for approval by Joanne and seconded by Liz. Approved. Minutes for March 2023 reviewed. Motion for approval by Joanne and seconded by Liz. Approved without objection.
Treasurer’s Report: Financials reviewed including the 125 year celebration, plant sale proceeds etc. Noted plant sale proceeds processed through Friend’s Zelle account then transferred to JPNA. Joan advises the Friend’s paypal account was hacked and monies were drafted out of checking account. Joan noticed and after interactions with bank/paypal personnel, monies were retrieved. The current balance in non-profit checking account is $6658.15 correction $9158.15. Of this balance $2500 remains restricted. Further discussions on this to clarify.
Old Business: Restricted donation of $2500 discussed generally. The monies will be allowed to be used for signage. It is noted Jason Butler who fabricated the original sign at First and Grant, can help with both fabrication and installation. Zac M. will be unable to assist with further installation efforts. Joan will look into current costs for fabrication and installation. Much gratitude for Alan H., for his generous donation.
New Business: Election of officers for 2024 term - Joanne O., and Liz B., re-elected as President and Secretary unanimously.
Contact information for both JPNA and Friend’s board was reviewed and updated.
Projects:
History Books. It is noted, all of the history books available for sale at the 125 year celebration were sold! A motion to purchase 50 more books to sell made by Joanne and seconded by Liz. Approved. It is noted there are some corrections which need to be made prior to order and purchase of books.
Gourds: Friends will be painting additional gourds for sale at the spring plant sale. Joan requests approval to purchase more gourds to sell ($100-$150 range) . Joanne makes motion to approve and seconded by Kat.
Business Solicitations for income generation.
Joan discusses the idea of soliciting businesses to request contributions for advertising in newsletter. Cited Garden District example. Project to be further developed and potential businesses such as Barrio Bread (local bakery) which may be approached discussed. A solicitation letter may need to be developed to go out.
Adjournment: 6:40p.m.
Next Friends of Jefferson Park Meeting
Date: Not scheduled
Time: Not schedu
MINUTES - MARCH 20, 2023
MINUTES - ANNUAL MEETING - 1/25/2023
2022 Annual Report of the Friends of Jefferson Park, Inc
Minutes 10/20/2022
Vote2022.9.26 Co sponsor of JPNA Party 11/13/2022 vote
2022.3.11 Expenditure-Werthmuller Bench Vote
Minutes Friends of Jefferson Park, Inc.
Zoom Annual Meeting
Date: Jan 26, 2022 5:00pm
Present: Joanne Osuna, Joan Daniels, Colleen Nichols, Debbie Keller, Beth Malchus-Stafa, Lisa Jones, Ricardo Pereyda Absent: Trish Gehlen, Louie Werthmuller
Minutes: January 2021 Minutes approved; Colleen Nichols made motion to approve, Debbie Keller seconded motion. All in favor
Friends Treasurer’s Report:
Beginning 2021 balance $8,293.11
Total expenses 2021 -$6,452.02
Total income 2021 $3,114.30
Ending 2021 balance $4,955.39
(potential 2022 projects include: Health & History Trail, monument signs for Grant Road & fundraising
New Business:
Statutory agent: Trish Gehlen
Nominations from the floor: No nominations from the floor. All nominees above elected unanimously
Adjournment: Meeting Adjourned 530pm
Next Friends of Jefferson Park Meeting - Date and Time: TBD
Zoom Annual Meeting
Date: Jan 26, 2022 5:00pm
Present: Joanne Osuna, Joan Daniels, Colleen Nichols, Debbie Keller, Beth Malchus-Stafa, Lisa Jones, Ricardo Pereyda Absent: Trish Gehlen, Louie Werthmuller
Minutes: January 2021 Minutes approved; Colleen Nichols made motion to approve, Debbie Keller seconded motion. All in favor
Friends Treasurer’s Report:
Beginning 2021 balance $8,293.11
Total expenses 2021 -$6,452.02
Total income 2021 $3,114.30
Ending 2021 balance $4,955.39
(potential 2022 projects include: Health & History Trail, monument signs for Grant Road & fundraising
New Business:
- Potential fundraising ideas discussed
- Carly Quinn Tile project for JP. 3-4 different tiles that represent Tucson/JP and available for everyone (target price $35-$50)
- Carly Quinn tile project – specific tiles for individual contributing homes ($100+)
- Online popcorn/candy sale (similar to schools), online and self serve and JP would receive a percentage of all sales. No contact/easy to communicate
- ELECTIONS for friends of JP - Slate of Officers for 2022
Ballot: President - Joanne Osuna
Secretary – Debbie Keller
Continuing: VP-Coleen Nichols
Statutory agent: Trish Gehlen
Nominations from the floor: No nominations from the floor. All nominees above elected unanimously
Adjournment: Meeting Adjourned 530pm
Next Friends of Jefferson Park Meeting - Date and Time: TBD
February 12, 2021 - Email Minutes
